Your participation at the board meeting is encouraged, but you will be most effective if you address the board in the appropriate manner and at the appropriate time.

You should address the board only when you wish to discuss a topic under immediate discussion. If you wish to address the board about another topic further along on the agenda, wait until that agenda item is taken up by the board.

To address the board, stand until you are recognized by the chairperson. Then step to the podium located near the center of the room facing the directors and give your name. It is helpful for the record if you also give your address, affiliation if any. Legally, you are only required to state your name. You are addressing the board, not one member, not the staff, nor the public in attendance. Please speak loudly enough to be heard by all in attendance.

After you have given the above information, you should speak at a length prescribed by the chairperson or board. You are asked to do so in a courteous manner. You may from time to time be asked questions by the board, which you are encouraged to answer to the best of your ability to aid the board in better understanding your presentation.