special board meeting

 

HEADQUARTERS - BOARD ROOM

5700 ALMADEN EXPRESSWAY

SAN JOSE, CA  95118

 

Tuesday, December 18, 2007

9:30 AM

I.         CALL TO ORDER:

1.            Roll Call.

II.        TIME CERTAIN:

9:35 a.m.

2.            Time Open for Public Comment on any Subject not on the Agenda.

NOTE:  The law does not permit Board action on, or extended discussion of, any item not on the agenda except under special circumstances.  Comments should be limited to three minutes.  If Board action is requested, the matter can be placed on the next agenda.

9:40 a.m.

3.            Resolution of Appreciation to District Staff For Providing Support to Cal-Fire For August 2007 Fire Near Stevens Creek Reservoir (Continued From September 25, 2007 Meeting).  (Rudy Medina)  (GP-3.1)

i.         Resolution Recognizing District Staff in Providing Support to Cal-Fire During the August 2007 Stevens Fire.

Recommendation:      Adopt the resolution.

10:00 a.m.

4.            Recycled Water Partnership With City of San Jose.  (Keith Whitman)  (EL-5,      E-2.1.3, -2.1.4.2, -2.1.6, -2.1.7, GP-3.1)

Recommendation: Select Board members to participate in joint committee; and discuss objectives and interests in recycled water partnership.

III.       CONSENT CALENDAR:

NOTICE TO THE PUBLIC

 

Items listed in this section of the agenda are considered to be routine by the Board and typically will be adopted by one motion without discussion.   The consent calendar includes action items which the Board has delegated to the General Manager (GM), but which law or contract requires to be decided by the Board (EL-9.9), and GM monitoring reports that do not reflect policy violations or call for debate of policy criteria (GP 4.4).   Any item may be severed for separate consideration at the request of the Board.  Whenever a resolution is on the consent calendar, a roll call vote will be taken on the entire calendar.

 

            None.

IV.       GOVERNANCE PROCESS:

Items listed in this section are considered by the Board to be a part of the Board’s process of governing and the manner in which it operates.

 

5.            Approval of Minutes:  August 28 and September 11, 2007, Regular Meetings.  (GP-2.4)

Recommendation:      Approve minutes as presented.

6.            2007 Board Planning Calendars.  (GP-4)

Recommendation:      Discuss the Planning Calendar.

7.            Environmental Advisory Committee - Draft Agenda for January 14, 2008, Meeting and Draft Minutes of November 19, 2007, Meeting.  (Rudy Medina)  (GP-8)

Recommendation:      Endorse agenda and note minutes.

8.            Temporary Employment Agreement With Olga Martin Steele for Services as Interim Chief Executive Officer,Commencing  January 14, 2008.

Recommendation:      Authorize Chair to execute agreement.

9.            Board Member Reports.

V.        BOARD - BAO LINKAGE:

Items listed in this section are considered by the Board to be related to delegation of authority to a Board Appointed Officer and the way in which proper use of delegated authority is ascertained.

 

10.          Review Fiscal Year 2008, Quarter 1, Total Organizational Performance (TOP) Work Plan Report and Fiscal Year 2008 TOP Proposed Item Changes.        (Mary Ann Ruiz) (BL-1, -3.3, -3.5, -5.4, EL-9.1)

Recommendation: Review, provide feedback and accept Fiscal Year 2008, Quarter 1 Report; review and approve Fiscal Year 2008 TOP changes.

11.          Fiscal Year 2008 Quarter 1 - Executive Limitation Monitoring Report.            (Mary Ann Ruiz) (BL-1, -3.3, -5.4, EL-9.1)

Recommendation: Review and accept the report; and schedule future Board discussion on Executive Limitation Monitoring.

VI.       ENDS:

Items listed in this section are considered by the Board to be direction to the GM and are results to be achieved by the organization.

 

            None.

VII.      EXECUTIVE LIMITATIONS:

Items listed in this section are considered by the Board to not be delegated to the GM and require Board consideration and/or action.

 

12.          Fiscal Year 2006-2007 Year-End Closing Budget Adjustment and Reserve Update; and Fiscal Year 2007-2008 Budget Actions.  (Peter Ng) (EL-5)

i.          Budget Adjustments.

Recommendation: Approve budget adjustments for fiscal years 2006-2007 and 2007-2008.

13.          Water Resources Protection Ordinance (Ordinance 06-1) Discussion of Whether to Proceed With Revision to Section 2.6-Appeal Process to Have the Board Decide on Appeals.  (Marc Klemencic) ((EL-7.8, E-3, -4)

Recommendation:      Discuss and provide direction to staff.

14.          2008 Water Supply Operations and Contingency Strategy.  (Keith Whitman)    (EL-9, E-2.1.2, -2.1.8, -4)

Recommendation: Continue 10 percent voluntary conservation; continue consideration of appropriate triggers for future; and continue direction to staff on new information.

15.          Board Member Requests Responded to in GM Bulletin for the Week of December 7-13, 2007

a.         R-07-0085, Staff to Provide Names of all Unclassified Staff With Current Salary, Benefits and Non-Benefits; Job Description, Duties, and Minimum Qualifications; and Organization Chart, With Respect to These Unclassified Staff.  (Peter Ng)

b.         R-07-0167, Staff to Create Chart Showing Timeline of Staffing Change With Reasons for Expansion.  (Peter Ng)

c.         R-07-0168, Staff to Create Chart Showing Where Money Comes From and Where it is Spent.  (Peter Ng)

d.         R-07-0180, Staff to Further Explain to Agricultural Water Advisory Committee, Change in Work Plan That Connects Policy to Work Plan.  (Rudy Medina)

e.         R-07-0188, Provide Legal White Paper From Creeks Coalition to Board and San Jose City Council.  (Rudy Medina)

16.          General Manager's Report.  (EL-9)

VIII.     NEW BOARD MEMBER REQUESTS.

17.          Clerk Review and Clarification of Requests.

IX.       CLOSED SESSION:

            None.

X.        ADJOURN:

18.          Adjourn to Regular Meeting at 9:30 a.m., on January 8, 2008, at District Headquarters, 5700 Almaden Expressway, San Jose, California.