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E2: Emergency Response Planning

This project allows the District to work with local municipalities to clearly identify roles and responsibilities for floodplain management and flood emergency management. The project supports countywide emergency response and preparedness activities, develops communication procedures and disseminates web-based flood forecasting information developed under Project C2, Emergency Response Upgrades. Collaborators also develop formal, site-specific flood-fighting strategies and coordinate outreach throughout the county so that the public receives uniform flood warning messages.

This project is comprised of 2 sub-projects that support the District's ongoing emergency response planning. Refer to Appendix B in the 5-Year Implementation Plan for project descriptions. These sub-projects are:

E2.1 Coordination with Local Municipalities on Flood Communication
E2.2 Flood-Fighting Action Plans


Benefits

  • Reduces flood damage
  • Provides effective coordinated response to storm-related emergencies
  • Improves community awareness about flood risks

Project Status

(As of August 2017)

  • August, 2017: In the wake of the Coyote Creek flood in February 2017, the District and the City of San José began undergoing an intensive collaborative effort to develop and exercise a Joint Flood Emergency Action Plan (EAP) that will specify emergency response actions and roles and responsibilities for both agencies. This plan is scheduled to be adopted by the District and the City of San José during fall of 2017. Some of the key items being developed are: communication procedures, flood stage information and site-specific flood management actions within the Coyote Annex of the EAP.
  • In May 2017, the District hosted a Community Rating Service (CRS) meeting that offered attendees an opportunity to engage with the District on the topic of response to flooding events and pre-flood planning. During the meeting, the District engaged with the cities of Palo Alto and Santa Clara on the topic of flood management (including measuring, forecasting and overall response to flooding) and how best to work together moving forward. All attendees were encouraged to contact the District regarding emergency planning and response. A second meeting was held in June where the agendized item for the Coyote Creek EAP was discussed once staff provided an update on the project’s activities.
  • April, 2017: As mentioned in the January update below, both the Canoas and San Francisquito EAP drafts are being modified with the intent of a final review by the chief of watersheds. Staff reviewed the City of San Jose’s Emergency Operations Plan (Rev.12/06/05) and planned to meet with City staff, however, the February Coyote Creek flood now has implications on what new EAP elements may need to be included, therefore a temporary postponement for completing these two plans is expected until further insights are clarified from this Coyote Creek incident. The Coyote Creek lessons-learned are currently being identified and staff has been assigned (District and City of San Jose) to work on a joint EAP with a priority of completing Coyote Creek.

  • January, 2017: Staff reported to the Independent Monitoring Committee (IMC) on the FY2016 end of year performance and activities. Multiple IMC questions were addressed by staff with a suggestion for staff to gain an understanding of all the City's emergency response procedures. District staff attended the January Emergency Management meeting where January storms, operational area coordination and recover were the key focus delivered by County OES. Staff continues to build bridges with the emergency management community by attending these kinds of meetings where emergency management first responders attend and share what is being developed in terms of emergency response, planning (e.g. emergency action plans), recovery and mitigation.  The Emergency Action Plan (EAP) for San Francisco Creek and Canoas Creek have had deputy review and currently undergoing some modifications before going to division chief review in Q1 2017.

  • October, 2016: The District hosted a Winter Emergency Operations and Preparedness Workshop with attendees from Cities and the County and presenters from the District's Office of Emergency Services, Watershed Field Operations, Reservoir Operations, Public Information, Flood Forecast & Warning System and Sandbag Programs. Presenters also included staff from the National Weather Service, Cal Fire, Department of Water Resources and the Santa Clara County Office of Emergency Services. The purpose of the meeting was to share information regarding predicted water conditions and multiple agencies' activities to prepare for potential emergencies, emphasizing the potential for flooding and corresponding response activities.

Key Performance Indicators

  1. Coordinate with agencies to incorporate District-endorsed flood emergency procedures into their Emergency Operations Center plans. 
  2. Complete 5 flood-fighting action plans (1 per major watershed). 

 

 

Priority E-200

Project Information

StatusOn Target
Project StartFY 2014
Project FinishFY 2028
Safe Clean Water
Program funding

$1.8 M**

(2015 Dollars)

**More financial information: 5-Year Implementation Plan, pages: 19-27
LocationCountywide


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