F2: Emergency Response Planning and Preparedness*

KPI #1: (Coordinate with local municipalities)

• In March 2022, Valley Water completed its annual collaboration with the City of San Jose (City) to exercise an element of the Joint Emergency Action Plan. Valley Water staff from Operations and Maintenance Engineering Support, Field Operations, Communications, the Office of Emergency Services (OES) and others collaborated with City staff to plan and conduct the exercise for the Guadalupe River Flood Barrier tabletop exercise that meets the annual coordination effort with the City of San Jose as expected within the Joint Emergency Action Plan.  The plan is being updated as needed and will be routed for signatures by the City general manager and Valley Water’s CEO.
• Valley Water OES staff continues to attend the monthly Emergency Managers meetings where staff engages with Emergency Managers in the community and shares Valley Water’s current work activities particularly those involving collaboration with local agencies.

KPI#2: (Flood Management Plans)

• The development of the Emergency Action Plan (EAP) for Upper Penitencia Creek is in the internal signature stage. It is expected that it will be completed in Q4 in FY22 
• Lower Peninsula Watershed Emergency Action Plan (LPEAP):
  • The LPEAP was signed off and completed. It includes the Permanente, Hale and San Francisquito Creeks.
  • Meetings with the City of Mountain View and the City of Los Altos were held to help development of the Permanente Creek and Hale Creek sections. 
  • The LPEAP can be found at:  https://www.valleywater.org/flooding-safety/flood-emergency-action-plans

KPI #3: (Drills and exercises)

• On February 10th, 2022, Valley Water facilitated the Joint Emergency Action Plan - Guadalupe River Flood Barrier tabletop exercise. The exercise was attended by staff from the City of San Jose and the County of Santa Clara. A total of 60 people attended the exercise and performed in their roles as developers, players, or observers. The flood barrier in-house procedure and the JEAP Guadalupe appendix were exercised, and the lessons learned captured in the after-action plan. The debrief meeting for the after-action plan is scheduled for late April 2022.
• On September 16th, 2021, Valley Water held its Anderson Dam Functional Exercise with multiple agencies participating. Although Anderson Dam currently has a low water level due to construction, the exercise had artificialities that enable the parties to experience this learning opportunity which yielded an After-Action Report containing recommended opportunities for improvement.
• The August 16th, 2021 tabletop exercise included a training session at the outset to familiarize all attendees with the Anderson Dam EAP, a voluminous plan that has grown in size as flood response procedures have been added as appendices. The popular tools called a 'supplement' was used as the training tool. 
• On August 5th, 2021, Valley Water held a damage assessment drill that was an enterprise-wide collaborative effort that included the Security Unit, Dam Safety Team, Facilities Unit, Water Utility Plants, and the Office of Emergency Services. The training was focused on a technology solution, specifically, on the efficacy of the California Common Operating tool in practice across the Valley Water enterprise.

KPI #4: (Testing)

• The Guadalupe River Flood Barrier tabletop exercise held on February 10, 2022 (see KPI #3) also served as a test of the Joint Emergency Action Plan.
• The Anderson Dam FERC Functional Exercise held on September 16, 2021 (see KPI #3) was also a test of the Anderson Dam EAP. FERC requires all agencies with power-producing dams, such as Anderson Dam, to conduct a functional exercise every five years to test and validate the dam's EAP. For the exercise, Valley Water activated an Emergency Operations Center (EOC) team to manage and support Valley Water’s response to a large earthquake scenario where Anderson Dam experienced damage. Per the Anderson Dam EAP, notifications were made to downstream agencies. Within the scenario, EOC Action Planning processes were implemented, Public Information coordination and Policy Group updates were provided, and command and control structures were tested, all of which were synchronized to establish situational awareness during the early part of the large earthquake scenario. Valley Water's Anderson Dam FERC Functional Exercise for 2021 was supported by the following agencies in exercise planning and Simulation Cell operations on exercise day: City of Morgan Hill, City of Gilroy, City of San José, County of Santa Clara, and National Weather Service. Within Valley Water, participants included: Dam Safety, Communications Unit, Hydraulics, Hydrology and Geomorphology, Security Office, Human Resources, Office of Emergency Services, Deputy Operating Officer for Dam Safety and Capital Delivery, Deputy Operating Officer for Watersheds Operations and Maintenance, and Assistant Officer for Emergency, Safety and Security. The Valley Water EOC activated operations in a hybrid model, with OES and Security Office staff working on-site in the primary EOC facility while the remaining EOC staff connected virtually through Zoom. Opportunities for improvement were also identified in the method of notification to the downstream agencies when a dam emergency occurs. The Anderson Dam FERC Functional Exercise concludes a series of three exercises for Fiscal Year 2022. 

Updated May 2022